The Law Foundation of Ontario

Introduction

Job posting: Administrative Assistant/Legal Assistant, Class Proceedings Fund

We are seeking an Administrative Assistant/Legal Assistant for the Class Proceedings Fund
May 17, 2021

Job posting: Administrative Assistant/Legal Assistant, Class Proceedings Fund

The Class Proceedings Fund (CPF) is a nonprofit fund administered by The Law Foundation of Ontario (the Foundation) intended to enhance access to justice in Ontario by providing financial support to class action plaintiffs in the form of disbursement funding and by indemnifying plaintiffs in respect of adverse cost awards. The Class Proceedings Committee (CPC) is a committee of five senior lawyers who adjudicate applications for funding.

The Administrative Assistant/Legal Assistant provides administrative support to the CPC and the CPF, and reports to and works closely with Counsel and Associate Counsel to the CPC.

The ideal candidate is well organized, responsible, efficient, collegial and enjoys working in a small team. The candidate enjoys learning, works well independently, and is comfortable working with different software and technology.

Key responsibilities:

  • Planning and preparing of materials for monthly CPC meetings including scheduling of meeting dates, minutes, agenda, electronic meeting book, and portal upload
  • Preparing and updating funding award and disbursement request documentation and records for review and approval by counsel
  • Coordinating with external counsel, following up for all application materials, scheduling hearing time, and preparing standard communication including letters and undertakings
  • Maintaining class proceedings database and case management system to ensure optimum workflow
  • Planning for and preparing materials for other CPC purposes including Practice Directions, manuals, policy and procedures, and CPC retreats
  • Organizing and maintaining the CPC’s electronic and paper filings systems, meeting room calendars, and contacts
  • Providing administrative support for counsel including document preparation, scheduling meetings, making travel arrangements, and processing expenses
  • Communicating in a professional manner with external and internal stakeholders, including CPC members, employees, consultants, and external counsel
  • Preparing, editing, formatting, and proof-reading communications and other materials

Qualifications:

  • Seven years related work experience in a senior support role in a legal service or professional service environment
  • Post-secondary education in office administration or combined education and experience equivalent
  • Superior computer skills working with databases, Adobe Acrobat, and Microsoft Office (Outlook, Word, Excel, and Access) at an advanced level
  • Strong financial literacy and ability to prepare and update funding award and disbursement request documentation for review and approval by counsel
  • Excellent organizational skills and attention to detail
  • Demonstrated ability to exercise sound judgment, operate independently, and be self-disciplined in achieving work goals
  • Ability to develop a broad knowledge of CPC and class proceeding practices, policies, terms, and procedures
  • Strong interpersonal and communications skills
  • Excellent editing and writing skills
  • A high degree of integrity, sound judgment, and problem-solving skills

Work arrangements:

  • The Foundation offers a competitive compensation package, including extended health care benefits, and a collegial working environment.
  • This is a full-time position.
  • While this is a work-from-home position at this time, once the public health situation allows Foundation personnel to return to the office, it will be expected that the successful candidate will primarily work from the Foundation offices.

To apply:

Candidates should apply in confidence by submitting a resume and a cover letter by 5:00 p.m. (EST) June 9, 2021 on Indeed.

The Foundation welcomes applications from diverse individuals who self-identify based on any of the protected grounds under the Human Rights Code. If you require accommodation in our hiring process, please contact us to discuss your needs. We appreciate all applications; however, only applicants selected for an interview will be contacted.